Use Calendars to offer appointment and event scheduling to your clients and prospects.

Kartra Calendars give you the option to offer meetings and appointments as your product:

  • Charge a fee for the booking or let people sign up for free
  • Integrate with Google Meet or Zoom to add virtual meeting room links to your appointments
  • Registrants can log in and manage or review all appointments booked with you
  • Specify a minimum booking notice to prevent people from signing up at the last minute
  • Block out specific dates or whole months when you are on vacation or holiday

Check your plan

Calendars are included with Kartra Starter, Growth, Professional, and Enterprise plans. Review or change your subscription in your account Billing.


How to choose a Kartra calendar model

Go to Events > Calendars to create or edit appointment booking calendars.

When you create a new calendar, the first step is to choose a scheduling model.

Appointments for one person

  • Use the consultant or recurring class models

Group sessions

  • Use the gym or live event models

Once you have chosen a model, classes are used to define separate offers or services within each calendar. This lets you separate appointments based on differences in subject matter, hosts, sign-up fees, etc.


Consultant model

Consultant booking calendar

Example above shows 1-on-1 support calls with your coaching staff, to be booked as needed

Features:

  • 1 registrant per booking time
  • Set the length of each session and the days and times you are available
    • For example, if you offer appointments every morning during the work week, you can create three one-hour time slots Mon-Fri that start at 8 am, 9:30 am, and 11 am respectively.
  • Specify the number of sessions per series and how often they will reoccur if there is more than one.

Best used for appointments like:

  • 1-on-1 consultant or coaching sessions
  • 1-on-1 member meetings
  • On-demand support assistance

Recurrent class model

Recurrent class booking calendar

Example above shows an appointment that reoccurs every fourth week

Features:

  • 1 registrant per booking time
  • Set the length of each session and the days and times you are available
  • Sessions repeat until canceled, every 1, 2, 3, or 4 weeks

Best used for appointments like:

  • Weekly consultation sessions
  • 1-on-1 personal training or counseling
  • 1-on-1 lessons

Gym model

Gym model booking calendar

Example above shows a one-hour fitness meet-up that happens three days every week

Features:

  • Multiple registrants per class (up to a maximum you define)
  • Set the start time and duration, with multiple sessions per day possible
  • Session series can repeat every 1, 2, 3, or 4 weeks 

Best used for classes or meetings like:

  • Group fitness training sessions
  • Language learning classes
  • Sports training programs
  • Team coaching calls

Live event model

Live event booking calendar

Example above shows a three-day virtual summit with multiple session times

Features:

  • Multiple registrants per event (up to a maximum you define)
  • Set the calendar date, start time, and duration
  • Customize the confirmation message and reminders to send the address and other information about the event to each registrant by email

Best used for events like:

  • Conferences, seminars, and workshops
  • Live event and concert tickets
  • Meetings and networking events