Use Calendars to offer appointment and event scheduling to your clients and prospects.
Kartra Calendars give you the option to offer meetings and appointments as your product:
- Charge a fee for the booking or let people sign up for free
- Integrate with Google Meet or Zoom to add virtual meeting room links to your appointments
- Registrants can log in and manage or review all appointments booked with you
- Specify a minimum booking notice to prevent people from signing up at the last minute
- Block out specific dates or whole months when you are on vacation or holiday
Check your plan
Calendars are included with Kartra Starter, Growth, Professional, and Enterprise plans. Review or change your subscription in your account Billing.
How to choose a Kartra calendar model
Go to Events > Calendars to create or edit appointment booking calendars.
When you create a new calendar, the first step is to choose a scheduling model.
Appointments for one person
- Use the consultant or recurring class models
Group sessions
- Use the gym or live event models
Once you have chosen a model, classes are used to define separate offers or services within each calendar. This lets you separate appointments based on differences in subject matter, hosts, sign-up fees, etc.
Consultant model
Example above shows 1-on-1 support calls with your coaching staff, to be booked as needed
Features:
- 1 registrant per booking time
- Set the length of each session and the days and times you are available
- For example, if you offer appointments every morning during the work week, you can create three one-hour time slots Mon-Fri that start at 8 am, 9:30 am, and 11 am respectively.
- Specify the number of sessions per series and how often they will reoccur if there is more than one.
Best used for appointments like:
- 1-on-1 consultant or coaching sessions
- 1-on-1 member meetings
- On-demand support assistance
Recurrent class model
Example above shows an appointment that reoccurs every fourth week
Features:
- 1 registrant per booking time
- Set the length of each session and the days and times you are available
- Sessions repeat until canceled, every 1, 2, 3, or 4 weeks
Best used for appointments like:
- Weekly consultation sessions
- 1-on-1 personal training or counseling
- 1-on-1 lessons
Gym model
Example above shows a one-hour fitness meet-up that happens three days every week
Features:
- Multiple registrants per class (up to a maximum you define)
- Set the start time and duration, with multiple sessions per day possible
- Session series can repeat every 1, 2, 3, or 4 weeks
Best used for classes or meetings like:
- Group fitness training sessions
- Language learning classes
- Sports training programs
- Team coaching calls
Live event model
Example above shows a three-day virtual summit with multiple session times
Features:
- Multiple registrants per event (up to a maximum you define)
- Set the calendar date, start time, and duration
- Customize the confirmation message and reminders to send the address and other information about the event to each registrant by email
Best used for events like:
- Conferences, seminars, and workshops
- Live event and concert tickets
- Meetings and networking events