Intro to Calendars

Kartra Calendars give you the option to offer meetings and appointments as your product:

• Charge a fee for the booking or let people sign up for free
• Integrate with Google Meet or Zoom to add virtual meeting room links to your appointments
• Registrants can log in and manage or review all appointments booked with you
• Specify a minimum booking notice to prevent people from signing up at the last minute
• Block out specific dates or whole months when you are on vacation or holiday

How to choose a Kartra calendar model

When you create a new calendar, the first step is to choose a scheduling model.

Appointments for one person

• Use the consultant or recurring class models

Group sessions

• Use the gym or live event models

Once you have chosen a model, classes are used to define separate offers or services within each calendar. This lets you separate appointments based on differences in subject matter, hosts, sign-up fees, etc.

Consultant model

Example above shows 1-on-1 support calls with your coaching staff, to be booked as needed

Features:

• 1 registrant per booking time
• Set the length of each session and the days and times you are available
  • For example, if you offer appointments every morning during the work week, you can create three one-hour time slots Mon-Fri that start at 8 am, 9:30 am, and 11 am respectively.
• Specify the number of sessions per series and how often they will reoccur if there is more than one.

Best used for appointments like:

• 1-on-1 consultant or coaching sessions
• 1-on-1 member meetings
• On-demand support assistance

Recurrent class model

Example above shows an appointment that reoccurs every fourth week

Features:

• 1 registrant per booking time
• Set the length of each session and the days and times you are available
• Sessions repeat until canceled, every 1, 2, 3, or 4 weeks

Best used for appointments like:

• Weekly consultation sessions
• 1-on-1 personal training or counseling
• 1-on-1 lessons

Gym model

Example above shows a one-hour fitness meet-up that happens three days every week

Features:

• Multiple registrants per class (up to a maximum you define)
• Set the start time and duration, with multiple sessions per day possible
• Session series can repeat every 1, 2, 3, or 4 weeks 

Best used for classes or meetings like:

• Group fitness training sessions
• Language learning classes
• Sports training programs
• Team coaching calls

Live event model

Example above shows a three-day virtual summit with multiple session times

Features:

• Multiple registrants per event (up to a maximum you define)
• Set the calendar date, start time, and duration
• Customize the confirmation message and reminders to send the address and other information about the event to each registrant by email

Best used for events like:

• Conferences, seminars, and workshops
• Live event and concert tickets
• Meetings and networking events